Make The Most Out Of The Microsoft Office 2016 User Interface

Microsoft Office 2016 for MAC Home and Business does not have the menu and toolbars design system, which was used in Microsoft Office 2003 and earlier ones.

Microsoft Office 2016 Makes Use Of;

·         The Ribbon

Microsoft Office 2016 ribbon has tabs that allow the tools and commands that have been sorted together by a specific task. One of the broadly used commands is found on the Home tab. To make the Ribbon invisible, press Ctrl+F1, use the same keys to see the Ribbon again. The action can also be done by the drop-down arrow at the right of the Quick Access Toolbar, select minimize the Ribbon, or double click any ribbon tab.

Several contextual tabs appear when an object is displayed within a document, just like the standard tabs. For instance, when you insert a table using a word document, it immediately opens up additional Table Tools Design and Table Tools Layout tabs.

If the object is not selected or highlighted, then the Home tab will be displayed.

·         Quick Access Toolbar

Quick Access Toolbar is located in the application Title Bar and contains buttons for Save, Undo, and Redo commands. It can also be customized to provide icons for any commands used regularly. For instance, if you want to include the spelling button to avoid going back to the Review tab to run a spell-check. To customize, click on the arrow at the right end of the Quick Access Toolbar and to add one of the buttons from the drop-down list to the toolbar. Just click on it.

To include other buttons, click Customize Quick Access Toolbar. The application option dialogue box opens with customize selected when more commands are chosen. Select the power (s) preferred, click Add, then OK.

Click Show below the Ribbon from the Quick Access Toolbar drop-down to move the Quick Access Toolbar below the Ribbon.

·         Dialogue box launchers

Dialogue box launchers are arrow-like tiny buttons that appear at the bottom right of certain groups. To open the appropriate dialogue boxes the click the buttons.

·         Tooltips

Tooltip appears when you hover over any of the buttons on the Ribbon explaining how the command relates to the switch.

·         Galleries

On some occasions, only a subsection of possible items is shown within the Ribbon, like in the Styles group on the Home tab in Microsoft Word 2016. The list can be scrolled to view other additional items. Click the drop arrow below the scroll arrows to display the full list.

·         Key Tips

If you prefer a keyboard to a mouse, then press the Alt key from any ribbon, and the Key Tips appear. To access the command or command group required, press the relevant key. Several letters appear, giving shortcuts for each button.

·         File tab

Commands that relate to the document management can be easily accessed from the File tab, which is on the left-most side of the tabs in Microsoft Office 2016. It is termed as a backstage view and will be tackled in a future article.

·         Mini toolbar

A semi-transparent toolbar appears when you select a text. The toolbar provides quick access to formatting tools.

·         Changing application options

From the File tab, select the options button. This allows you to change settings for which you would have used Tools- option in previous Microsoft Office versions.

·         Help

To open the Microsoft Office 2016 for MAC Home and Business help portal, click the help button that looks like a question mark and is found at the top right of the application window or you may simply press F1.